How to Write Up an Employee: 11 Common Situations - BambooHR
: Avoid emotional language; stick to observable facts and behaviors.
: Briefly explain how the behavior affects the team or company.
: The date, time, and location of the event.
: Both the manager and employee should sign to acknowledge the discussion. Step-by-Step Writing Guide
: Specify which rule from the employee handbook was broken.
: Include a specific timeframe for when you will follow up on progress. Resources and Templates
To create a professional write-up, you should use a structured format that documents the specific incident, references company policy, and outlines a clear path for improvement.